TERMS & CONDITIONS

All exhibitors must agree to the Terms and Conditions governing this conference.

Exhibits must be set up no later than 2:45 PM on Friday, February 16, 2024. The exhibits officially close at 1:00PM on Saturday, February 17, 2024. No exhibitors may dismantle exhibits until the official closing time.

EXHIBITOR SERVICES: The following services will be provided for exhibitors at no additional charge: 7”x44” identification sign and 8’-high back wall and 3’-high side drape. The official decorating and drayage company of NPIAP will provide and distribute an exhibitor services kit containing literature and rates for all services and equipment. All furnishings and special requirements should be ordered through that decorating company (Viper Tradeshow Services).

EXHIBIT COORDINATOR: The official decorating company Viper Tradeshows will manage all services and have service personnel available at the time of installation and dismantle.

EXHIBITORS INFORMATION KIT: A complete Exhibitors’ Kit containing all the necessary order forms for drayage, electrical service, furniture rental, carpeting, cleaning, etc., will be provided to each exhibitor after confirmation of space assignments.

ARRANGEMENT OF EXHIBITS: The exhibitor agrees to manage their exhibit so as not to obstruct or interfere with the view of the exhibits of other exhibitors, or the free passage of spectators.

CARE OF SPACE: The exhibitor agrees not to deface, injure or mar the exhibition hall, furniture, fixtures, surfaces, or any other property within the JW Marriott Hill Country Hotel.

INSURANCE: NPIAP assumes no responsibility for the safety of the personnel and property of exhibitors or the personal property of their agents.

CHILDREN: Under no circumstances will children be allowed in the exhibit hall during installation or dismantle. Children under 16 years of age must be registered for admission to the conference and must always be accompanied by an adult.

SHIPPING INSTRUCTIONS: Please ship on the exact date and to the exact location specified in the exhibitor’s manual. All transportation charges are to be prepaid, and all shipments should be labeled with return address. Additional shipping instructions and labels will be provided in the decorating kit. All shipments should be packed securely and fully prepaid. Bills of lading should be forwarded to the drayage agent when shipment is made. Each exhibitor agrees to ship their materials at the company’s own risk and expense.

CONDUCT OF EXHIBITS: All booths must be uniform. Interviews, demonstrations, and distribution of literature or samples must be made within the booth area assigned to the exhibitor.

METHOD OF PAYMENT: Credit card payment (Visa, MasterCard, or American Express) should be entered at the time of registering online. If you do not plan to pay by CC you can pay by check. Full payment made payable to NPIAP, Attn: Exhibitor Booth Registration,4 Lan Drive, Suite 100, Westford, MA 01886.

CANCELLATION POLICY: If NPIAP receives written notice of space cancellation more than 60 days (December 16, 2023) prior to the opening of the exhibits, a 50% refund of monies received will be made. If an exhibitor cancels less than 60 days prior the opening of exhibits and the space is not resold or the exhibits are not sold out, the entire cost of booth space will be forfeited.

PHOTOGRAPHY IN THE EXHIBIT HALL: The use of cameras (including but not limited to cellular phones, film, digital, video taking or image or sound capturing) or audio taping equipment is prohibited anywhere during the conference without prior permission from NPIAP.